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Logistics Coordinator

Department: Logistics
Region: Asia

Our Hong Kong office is looking for a Logistics Coordinator who can assist in handling our shipping process.  We’re seeking candidates with logistics experience, knowledgeable in international shipping requirements, problem solver and self-motivated. 

ETC offers great benefits and a unique, causal work environment.

Representative Responsibilities:
• Communicates with the ETC service groups and forwarding agents to ensure a smooth and efficient shipping process
• Verifies availability of product for upcoming shipments
• Provides carrier pick-up scheduling information as necessary to other departments to ensure freight readiness, and to minimize carrier wait fees.
• Serves as primary contact for shipping related information
• Ensures products are available by the ship date or effectively communicates delays and expected availability.
• Communicates with forwarding agents of ETC and ETC’s customers as necessary
• Creates and maintains main stock purchase orders (as appropriate).
• Obtains transfer pricing between companies as necessary.
• Reviews rescheduling reports.
• Reviews orders for potential shortages.
• Reviews, reacts, and communicates inventory discrepancies
• Tracks shipments when requested.
• Ensures lead time and safety stocks are accurate and driving the appropriate demand.
• Purchasing
• Raising of all ETC Asia  purchase orders
• Inventory
• Ensuring all movements are completed correctly in ERP
• Keep Sell off stock data up to date and correct.
• Assist with Cycle Count programme for all storage locations
• Assist/provide cover for raising of Shipping document for Loan
• Assist with SAP Material Master maintenance
• Assist with materials planning for Asia
• Handles Rework

• Compliance with Customs regulations
• Ensure proper filing for Import/Export Declaration
• Export documentation for all shipments
• Commercial Invoice
• Certificate of Origins
• Other specific paperwork required
• Import documentation
• clearance advice for all imports for ETC Asia’s responsibilities
• Checking all documents are correct
• HS Codes
• Keeps up to date on Monthly basis, while filing amendments from Customs
• When amendments occur publishes HS Code list internally & advise our Import agents.

• Coordinates the actual shipping process
• Coordinates picking, packing and staging of shipment using compliant packaging materials.
• Ensure proper crates, pallets, etc. are developed and used for international shipments that are compliant e.g. with international solid wood packaging requirements and importing country requirements.
• Works with intercompany coordinators in the configuring and optimizing containers
• Coordinates the unloading of inbound container freight
• Coordinates carrier selection for shipments to provide adequate service while minimizing overall cost
• Prepares freight quotes for the service groups in a timely and efficient manner, utilizing the most effective carriers.
• Prepares freight quote packages for overall total volume based on type of service and regions
• Reconciles freight invoices upon receipt
• Manages freight claims for damage or service failures
• Remains current on freight trends, potential carrier labor disputes, etc.
• Serves as the primary contact for shipping processes
• Audits and maintains freight rates in shipping system to include fuel surcharges, etc.
• Periodically audits customer invoices to ensure freight charges for all carriers are calculating correctly.
• Prepares commercial invoices & delivery orders
• Assists in ensuring Letters of Credit contain required information, and providing copies to the forwarders, when necessary
• Ensures proper Incoterms are documented on the order
• Remains current with changing international shipping regulations
• Provide customer service via telephone and e-mail
• Performs other reasonable duties as assigned

Minimum Qualifications:
• High school diploma or its equivalent
• 3 or more years’ experience working in a logistics environment
• Knowledge of international shipping requirements, documentation, regulations, and processes
• Strong attention to detail with a high degree of accuracy
• Familiarity with ETC product to be able to determine commodity codes
• Able to operate hand tool, small power tools and pallet jack
• Hardworking, problem solving and creative thinking skills
• Good interpersonal skill
• Excellent organizational skills with a desire and ability to multitask
• Experience with ERP computer systems
• Experience with automated shipping systems
• Proactive, assertive and self-motivated
• Proficient in PC applications including MS Word, MS Excel, MS Outlook, MS PowerPoint
• Proficient in Chinese word processing
• Drivers’ license with acceptable driving record is a plus
• Good command in written and spoken English, Cantonese and Mandarin
• Ability to work independently

Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

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