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Administrative Assistant

Department: Finance
Region: Asia

Representative Responsibilities:
• Handles office administration matters
• Provides Administrative support on an as needed basis in various departments
• Answers company phone lines
• Calls are answered in a polite and professional manner
• The caller’s intent is clarified and the call is appropriately routed
• Knowledge of Company’s phone extensions, employee’s schedules, etc. is used to route calls appropriately
• Routes incoming faxes
• Notifies and/or distributes deliveries to appropriate personnel
• If applicable, greets guests in a timely and professional manner
• Employee whom the guest wishes to visit is contacted immediately
• Guests are offered comfortable accommodations
• Guests are provided with directions to the employee’s area if necessary
• Travel booking
• Office stationery & SWAG ordering
• Handling administrative aspects for ETC Open houses/Training event/Marketing events including venue booking, invitation & registration arrangement, catering arrangement, printing arrangement, etc.
• Coordinates reports and invoices
• Archive scanning, photocopies, faxes, laminating and filing of documents
• Performs data entry
• Completes special projects and requests in a timely and positive fashion
• Assist in preparing tender document
• Other tasks as assigned


•Minimum Qualifications:
• F6 or above
• 2+ years of job-related experience
• Experience in a team environment
• Hardworking and self-motivating
• Ability to interact with other employees, work as a team
• Strong communications and interpersonal skills
• Proficient in MS applications including Word, Excel, PowerPoint and Chinese Word Processing
• Good command of written and spoken English, Cantonese and Mandarin
• Ability to communicate in business environment
• Proven ability to deal with all levels of personnel and maintain strictest confidentiality
• Ability to work independently
• Knowledge of multi-line phone systems
• Able to project a friendly and professional demeanor
• Able to work well under pressure
• Strong organizational skills and attention to detail
• SAP Knowledge would be definite advantage

APPLICATION INSTRUCTIONS
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

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