Career Opportunities with ETC

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Administrative Assistant

Department: Administrative Services
Region: Midwest (US)

One of the Madison area’s most creative, high-profile companies, ETC (Electronic Theatre Controls), a global leader in entertainment and architectural lighting, currently has an opening for an Administrative Assistant

Are you able to prioritize responsibilities while multi-tasking?
Do you crave organization; a place for everything and everything in its place?
Do you pride yourself on your excellent communication skills?
Do you provide superb customer service with a smile?
Do you enjoy a casual work environment that has a dress code policy to match?
Do you like to have fun while making money?

If you answered yes, come join our company which offers a refreshing work environment, great benefits, and a close-knit family of the best coworkers around!

Representative Responsibilities:
• File departmental documents
• Basic work in business systems (SAP, SharePoint, etc.)
• Perform data entry
• May be responsible for generating and publishing meeting minutes
• Responsible for large copying and laminating projects
• Assist with invoice verification for the Logistics department as needed
• Photocopy, scan and fax information and documents as needed or requested
• Answer company phone lines
• Calls are answered in a polite and professional manner
• The caller’s intent is clarified and the call is appropriately routed
• Knowledge of Company’s phone extensions, employee’s schedules, etc. is used to route calls appropriately
• Greet guests in a timely and professional manner
• Employee whom the guest wishes to visit is contacted immediately
• Guests are offered comfortable accommodations
• Guests are provided with directions to the employee’s area if necessary
• Provide administrative support on an as needed basis in various departments
• Perform other duties as assigned

Minimum Qualifications:  Grade and level to be determined, based on experience
• HS diploma or equivalent preferred
• A minimum of 0-3 years of job-related experience, although all levels of experience will be considered
• Experience in a team environment
• Ability to interact with other employees, work as a team
• Effective communications and interpersonal skills and a friendly and professional demeanor
• Ability to communicate in business environment
• Ability to work with minimal supervision
• Ability to read and understand written and verbal instructions in English
• Keyboarding skills, both alpha and numeric
• Knowledge of multi-line phone systems
• Able to use Microsoft Word, Excel and Outlook effectively
• Able to work well under pressure
• High tolerance for repetitive work
• Effective organizational skills and attention to detail
• SAP knowledge helpful
• Ability to lift 30 lbs.

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